Office Manager (also manage the budget) - Jakarta

Advertised on : 05 Jul 2019 | Closing date : 03 Oct 2019

  Job Reference : 11718

One of our client is a Japanese engineering consulting firm located in Central Jakarta currently looking for suitable candidate to be Office Manager


Job descriptions:

  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Manage Contract Amendment, Price Escalation.
  • Manage Accounting - timely record & report present cash-flow status & estimate future status.
  • Control Invoice submission to the Client/Payment receipt's status
  • Distribute received amount to JV partners & timely pay for the service provided by foreign/local experts.
  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. 
  • Completes operations requirements by scheduling and assigning employees; following up on work results.
  • Maintain office staff job results by coaching, counselling, and disciplining employees; planning, monitoring, and appraising job results.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Communicate with Local Consultants and Foreign Consultants for Mob/Demob
  • Take care of Foreign Consultants' entering/exiting Indonesia, and assist residential problems
  • Monitor Letters (incoming, outgoing, related letters, etc.)


  • Candidate must possess at least a Bachelor's Degree, Master's Degree / Post Graduate Degree, any field.
  • Required skills: general administration & affairs (include arranging VISA + KITAS + etc.), general accounting, managing invoice to client (consulting fee calculation to charge the clients), managing joint venture distribution, policy making (designs and implements office policies & how to measure it), completes operational requirements (scheduling - assigning -following up result).
  • Required language: English
  • At least 10 years of working experience in the related field is required for this position.
  • Applicants must be willing to work in Project Site (Jakarta) & Monday - Saturday (rearly on Sunday).
  • Preferably Manager / Assistant Managers specializing in Finance - General/Cost Accounting or equivalent.
  • Contract position available.

If you are suitable & interested for this position, kindly send us your updated CV in Microsoft Word format (our system only recognize this format) to


Functional Areas : Human Resource & Office Support;Compensation & Benefits;General Affairs;Office Manager;Payroll
Type of Employment : Temp/Contract
Minimum Experience : 10
Work Location : Indonesia

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