Secretary (Mandarin Speaker)

Manage the GM’s daily schedule, including meeting arrangements, travel bookings, and agenda preparation.
Prepare meeting minutes, presentations, business briefs, and follow-up action items.
Coordinate internal and external meetings, ensuring all documents and logistics are well prepared.
Draft and review correspondence, emails, and reports in Mandarin and English.
Serve as the key point of contact between the GM and internal teams, partners, and vendors.
Facilitate communication with regional headquarters or China-based management teams.
Translate documents (Mandarin–English–Bahasa) when required.
Support cross-functional alignment by relaying instructions and ensuring timely follow-ups.
Monitor and track GM’s priorities, deadlines, and ongoing projects.
Support administrative processes such as expense claims, document filing, and departmental coordination.
Assist in company events, visits, audits, and VIP arrangements.
Maintain confidential documents and ensure data integrity and discretion at all times.
Prepare reports, memos, financial summaries, and business documentation as instructed.
Ensure accurate record-keeping for contracts, approvals, and corporate files.
Support data gathering and analysis for GM decision-making.
Handle ad-hoc tasks given by the GM or management team.

Ensure professional, efficient, and confidential administrative support at all times.

Secretary (Mandarin Speaker)